Scotiabank – Communicating Change
Trends such as technology and changing customer preferences prompted Scotiabank to introduce a comprehensive business strategy that would transform service delivery in its Canadian branch network. The challenge was to implement the changes quickly while causing minimum disruption to its 28,000 employees at more than 1,000 branches.
The Business Need
In its new customer-focused sales and service culture, Scotiabank wanted to introduce consistent sales delivery processes, new job descriptions, and titles; revamped compensation policies, a web-based sales management tool; and redesign of branch real estate. The goals were to promote and explain a new Sales & Service initiative, to engage employees in how they would fit into the change process, to foster brand positioning through communication, and to promote communication between executives and front-line employees.
Scotiabank’s Employee Communication department concluded that radical business change required an innovative communication solution. Working with Root, Scotiabank developed a series of Root Learning Map® modules along with traditional employee communication tools. By their design, the modules maximized employee involvement and two-way communication.
A cross-functional team of professional communicators and business-line managers developed a communication strategy to parallel the business strategy. Each phase of implementation began with a Root Learning Map® module. Scotiabank also employed traditional communication tactics including a corporate newsletter, executive speeches, staff meetings, and an existing Interactive Voice Recognition (IVR) telephone system called TeamVoice as a mechanism for employee feedback. With Root, the company produced modules that helped its employees understand changing customer needs in the financial services industry, as well as Scotiabank’s new sales process.
Phase I began with a Root Learning Map® experience for all branch employees. “The kick-off meetings were a high-energy, fun opportunity to explore and discuss change in a way that was unprecedented,” said Tracey M. White, Senior Manager, Employee Communication. “The approach captured employees’ attention, signaling the importance of this change.” Phase II focused on implementation of the new sales process. Bank branch employees experienced the modules about customers and strategy during this phase.
The success of this effort was measured by an employee survey of a 100-branch sample and by monitoring call volume to TeamVoice.
On both measures, the results exceeded Scotiabank’s expectations, from 5% to 12% above the 85% goal. Some particulars:
- 95% agreed that the Learning Map® modules helped them understand the components of the Sales & Service business strategy.
- 93% agreed that the modules helped them understand their role in Sales & Service.
- 90% agreed that the modules helped them understand Scotiabank’s brand position.
- The number of calls to TeamVoice tripled.
Feedback from employees was overwhelmingly positive. Typical comments:
- “The modules helped to clarify Scotiabank’s position in competing with other financial institutions. It also helped us to understand our role in meeting Scotiabank’s objectives.”
- “This is the first time in 25 years that everyone was involved and knew what was happening. Thank you.”